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In Microsoft Outlook 2013, folder and calendar permissions can be disabled by your organization or may not be a supported by your account. Many third-party calendars can be added to Outlook with limited options. A Microsoft Exchange Server account is required to manage permissions for a calendar. If you're an Office 365 subscriber, you have access to Exchange services, including calendars. Although calendar permissions are not available for Internet calendars, you may share your calendar with another person via email.
Outlook Calendars
If you're connected to Outlook with your Microsoft Exchange Server account or Office 365 account, you should be able to access your calendar permissions via your calendar's Properties dialog. Right-click on your calendar in the Calendar Folder pane, hover your mouse over 'Share' and then click 'Calendar Permissions.' If 'Permissions' is grayed out, the calendar you have selected is most likely not an Outlook or Exchange calendar. It is also possible that your organization restricts access to sharing permissions in your account for security purposes.
Calendar Permissions
Permissions for Exchange and Office 365 calendars in Outlook can be accessed in a number of ways. Right-click on your calendar, click 'Share' and then 'Calendar Permissions,' or click 'Calendar Permissions' in the Properties group of the Folder ribbon. Alternatively, right-click on your calendar and then click 'Properties,' or click 'Calendar Properties' in the Properties group of the Folder ribbon, and then click on the 'Permissions' tab. If Calendar Permissions is unavailable, you may be trying to access permissions for an Internet calendar.
Internet Calendars
Calendars managed by third-party services, such as Gmail, Yahoo or AOL, can be connected to Outlook as an Internet calendar. Although you can modify most Internet calendars, calendar permissions are not supported. To determine if your calendar is an Internet calendar, click the 'File' menu, 'Account Settings' and then click 'Account Settings.' Click on the 'Internet Calendars' tab to view your Internet Calendar data. Click 'Change' to modify one of your calendar's subscription settings or click 'Remove' to delete your connected Internet calendar. Internet calendars can be shared in Outlook as an HTML email with an iCalendar file attachment.
Share Your Calendar via Email
To email your calendar, click 'Calendar.' Right-click your calendar in the Folder pane, hover your mouse over 'Share' and then click 'Email Calendar.' Select the date range to include in your email in the Date Range field. Select 'Whole Calendar' to share your entire calendar. Click the 'Details' drop-down and then select a level of detail. Choose 'Full Details' to include all details, including description, subject, location and date. If you only want to share your availability, select 'Availability Only.' Click 'OK.' Enter the recipient's email address into the To field and then click 'Send.'
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About the Author
Located in Denver, Chad Davis has been writing about technology for more than 10 years. He is a technical writer for information technology and product development. Davis provides grant writing and marketing services to small businesses. He holds a Bachelor of Arts in professional writing from the University of New Mexico.
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Davis, Chad. 'Calendar Sharing Permission Is Disabled in Outlook.' Small Business - Chron.com, http://smallbusiness.chron.com/calendar-sharing-permission-disabled-outlook-74538.html. Accessed 23 October 2019.
Davis, Chad. (n.d.). Calendar Sharing Permission Is Disabled in Outlook. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/calendar-sharing-permission-disabled-outlook-74538.html
Davis, Chad. 'Calendar Sharing Permission Is Disabled in Outlook' accessed October 23, 2019. http://smallbusiness.chron.com/calendar-sharing-permission-disabled-outlook-74538.html
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Outlook can link to external, shared, calendars and copy any updates to that calendar. Like many parts of Outlook for Windows, it hasn’t changed much for many years.
An Internet calendar can be for public events, holidays, sporting fixtures etc. They aren’t a one-time copy, you can setup Outlook to check for updates to the original, source calendar and have them appear automatically.
ICS or Webcal
First, you need a link to the shared calendar. That link can be in one of two types:
.ICS – a standard http web link with a .ics extension
Webcal – these links start with webcal://
ICS or Webcal links are widely available. Many sports teams have a calendar of fixtures with the good ones updated to show the results.
Outlook for Mac
Sorry, ladies and gentleman, Outlook for Mac does not support shared calendars. You can add it to the long list of features missing from the Mac version of Office.
To add a shared calendar to Outlook for Windows, right-click on My Calendars | Add Calendar | From Internet.
Or Home tab | Manage Calendars | From Internet …
Copy the .ical or webcal:// link into the field and click OK
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let Outlook grab the data from the Internet.
Updating
The internet calendar will be updated automatically from the source when Outlook is checking for mail, RSS feeds etc. The ‘All Accounts’ Send/Receive group has an ‘Internet Calendars’ account to control this.
The default is to update automatically, so you don’t need to set or change this.
Time Zones
The event times should be checked and, if necessary, converted into the local time zone for your computer and Outlook.
Ideally, the shared calendar should have time zone details with each event, but sometimes the calendar maker doesn’t do that.
Viewing
In the left pane of Calendar view, there’s a list of calendars available. Check the calendars you want to see.
Modern Outlook has options to view multiple calendars side-by-side or overlaid.
Effective Outlook Calendars has a whole chapter on adding calendars to Outlook and the many options for viewing multiple calendars together.
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